Seven Lakes West Landowners Association

Board of Directors’ Work Session

West Side Park Community Center

 Tuesday, May 9, 2006

 

Call to Order:

            President Jim Meikle called the meeting to order at 8:05 a.m.  Present:  Hugh Beckwith, Mary Anne Fewkes, Ray MacKay, Betty Milligan, Jo Nicholas, Bill Parker, Virgil Reid, Blaine Rowland.  Also present:  Tony Robertson, Community Manager.  A quorum was established. 

 

Secretary’s Report:

            Secretary Jo Nicholas accepted a motion from Ray MacKay to approve the April 11, 2006 minutes.  Bill Parker seconded.  Motion carried.  Betty Milligan made motion to approve the April 25, 2006 minutes with Virgil Reid seconding.  Motion carried.  It was noted that the new Rules and Regulations concerning the Yard Waste as well as the Boat and Trailer area were not included in the assessment mailings.  Therefore Ray MacKay will review notices and send to Jo for distribution by the office next week.

 

Treasurer’s Report:

            Treasurer Virgil Reid presented the Board with check registry for April.  Virgil made a motion to accept register with Bill Parker seconding.  Motion carried with two abstainers:  Blaine Rowland and Mary Anne Fewkes.  President Meikle asked board members to time frame their monies allotted for the year to keep abreast of the budget.  Virgil shared that he was still converting over to a new accounting system.

 

Action Items:

 

1.      Lakeway Drive Pavement Contract:  Ray MacKay shared information regarding the bid solicitation for pavement, widening and overlay of Lakeway Drive and made a recommendation to accept the contract.   Blaine Rowland made a motion to accept the recommendation of infrastructure committee for bid solicitations.  Mary Anne Fewkes seconded and motion carried

 

2.      Safety Stairs for dumpsters at yard transfer site:  Ray MacKay made a recommendation to accept a proposal to purchase stairs to assist in disposing materials into the dumpsters.  Discussion was held, then Ray made a motion to purchase two fabricated units for the yard waste transfer site not to exceed $3500.  Virgil Reid seconded with motion carried.

 

 

Informational Reports

 

  1. Manager:  Tony Robertson shared information regarding the construction of Colton’s Corner which will begin this summer.  He further informed the Board that the agreement with the Melrose Fireworks company has been signed.  Fireworks will be held on July 4th beginning at 9:15 p.m.  Tony also shared information that the new Compliance officer has been hired and introduced her to the board.  He reported that everything with the new security company, SFI, has been going well.  Tony then shared seven amendments to the Planned Community Act as he had attended a meeting to collect the information for the Association.  He also stated that registration/dues collection of the homeowners has been going well.
  2. President:  Jim Meikle shared information to the Board regarding the letter of understanding between the North/South side and SLW.
  3. Architectural Control:  Bill Parker shared information regarding ARC covenants and progress of building in Seven Lakes West.
  4. Infrastructure:  Ray MacKay held discussion on the Great Hall acoustics update.  A motion was made by Betty Milligan to request bids from at least three other companies with various thickness of material to use for ceiling acoustics.  Virgil Reid seconded.  Discussion was held.  Motion carried.  Ray shared information that work is in progress with Boat Yard storage.  Regarding landscaping contracts, particularly with Horton Services, a discussion was held regarding procedures and use of materials.  Betty Milligan addressed concerns regarding Horton’s Lawn Service contract, which was recently renewed by the Pinnacle Seven Lakes Maintenance Committee.  She stated that some residents at the Pinnacles are discontented with Horton’s performance and question the removal of materials (pine straw) from the premises.  Ray MacKay addressed the concerns in general principle and noted that he has been personally satisfied with Horton’s service.  Discussion was also held about road deeds and drainage concerns especially regarding run-off.  Action to be taken will be to see who owns street areas, any plans for drainage then consult property owners for consent.
  5. Lake, Dam, and Environment:  Mary Anne Fewkes shared information that the new swim float was placed in the water at Johnson Point with help of C. Flinchum and sports club volunteers.  Jim Meikle and Mary Anne visited two coves where resident requested diaquat and came to the conclusion that at this time weeds were present but did not block boat usage.  They will revisit the coves later in May to determine if diaquat is needed.  Mary Anne serves as board liaison to the Lake Management Team.  When the report is complete it will be presented to the board.  Regarding the dam, Mary Anne shared information the the engineers are in the process of completing the subsurface exploration programs for the dam. The boring through the crest of the dam was completed the first week of May.  Soil samples are now being evaluated.  Captains for the Lake Patrol have been determined as follows:  Bob Fewkes (May); Ron Shephard (June); Blaine Rowland (July); Jim Haggard (August); Ron Workman (September).  Next Lake Patrol meeting will be May 11 at WSPCC.  Mary Anne then discussed the issuance of boat stickers for this year. 
  6. Recreation:  Betty Milligan shared much information about upcoming events:

7.  Security:  Blaine Rowland shared that he was examining the materials regarding the Disaster Plan for the community.  He explained that the transponder reader at the front gate was having a problem and he has contacted the security company to assist and evaluate.

 

Topics for the General Meeting

            Jim Meikle, Board Goals; Betty Milligan, Recreation; Virgil Reid, Treasurer’s Report; Ray MacKay, Infrastructure; Hugh Beckwith, Legal; Mary Anne Fewkes, Lake and Environment; Blaine Rowland, Security; Tony Robertson, Community Manager.

 

Adjournment

            A motion by Ray MacKay to adjourn the meeting was made.  Hugh Beckwith seconded.  Meeting adjourned at 2:05 p.m.

 

 

                                                                                    Jo Nicholas, Secretary

 

Summary of Board Action Taken:

 

  1. Approved the April 11 and April 25 minutes.
  2. Approved the current check register with two abstaining.
  3. Approved accepting infrastructure recommendation for bid solicitation for Lakeway Drive paving.
  4. Approved purchasing two fabricated step units for Yard Waste Transfer site not to exceed $3500.
  5. Approved requesting bids from companies with various thickness of material to use for ceiling acoustics.
  6. Approved motion to eliminate pool charges for immediate family members and grandchildren.