Seven Lakes West Landowners Association

Board of Directors’ Work Session

West Side Park Community Center

June 13, 2006

 

Call to Order:

            President Jim Meikle called the meeting to order at 8:05 a.m.  Present:  Hugh Beckwith, Ray MacKay, Betty Milligan, Jo Nicholas, Bill Parker, Virgil Reid, Blaine Rowland.  Also present:  Tony Robertson, Community Manager.  Absent:  Mary Anne Fewkes.  A quorum was established.

 

Secretary’s Report:

            Secretary Jo Nicholas accepted a motion from Bill Parker to approve the May 9, 2006 Board Work Session minutes.  Ray MacKay seconded.  Discussion was held regarding two items for clarification which had been corrected.  A revised copy will be sent to the president.  Motion carried with comments.  Bill Parker then made motion to accept the May 23, 2006 Executive Session minutes as well as the May 23, 2006 General Membership Meeting minutes.  Ray MacKay seconded.  Motion carried.  Secretary then accepted responses from Board members regarding calendar absences.  Correspondences were shared which included several topics of concerns of closing the exit entrances, unregistered boats on the lake, new vehicle stickers and Boat Patrol behaviors.

 

Treasurer’s Report

            Treasurer Virgil Reid presented the Board with check registry for May.  After discussion of several items (such as Direct TV services, security information) on the registry for further explanation, Virgil made motion to accept register.  Jo Nicholas seconded.  Motion carried with one nay from Blaine Rowland.  Further information will be shared with Blaine regarding the security bill.  President Meikle then shared that he had received most of the Board members budget spreadsheets.  Virgil will compile and hopefully a new financial report will be ready for the community meeting at the end of the month.

 

Action Items:

            Great Room Acoustics:  Community Manager Robertson had shared with the Board members via email that he had received a quote from WARCO Construction Company to apply 1 (one) inch of SONASPRAY Acoustical material to the ceiling of our Great Room upstairs.  The quote came in $2220 under budget, thus he recommended we accept the proposal.  Virgil Reid made motion to accept recommendation from the manager for acoustical work.  Blaine Rowland seconded.  Motion carried.  Tony will contact the company and make the necessary arrangements to follow through.

 

 

 

 

 

 

Informational Reports:

 

  1. Community Manager:  Tony Robertson shared information regarding community developments in regards to Colton’s Corner selling several lots and construction may begin in August.  Regarding the Garner development, information is still incomplete on his compliances with the county.  Fireworks will be happening on July 4th.  They will be displayed from the dam.  Look for information to come forth regarding closure of dam road and other safety requirements.  More detailed information was shared regarding the Compliance Officer and her status with the ARC committee and their requirements of her.  Our security company, SFI, is working satisfactorily.  For the general meeting, a railroad representative will be explaining what they will be trying to complete at the main entrance to improve safety.  The pool is up and running in full schedule, however, we may have to examine feasibility of maintaining full schedule if we cannot acquire lifeguards.  A discussion was held regarding the old security materials that are in place.  The removal of the old plates and signs may occur by the end of the month.  Another discussion item pertained to a hazardous location of irrigation water intake in the lake.  A meeting will occur with the property owner who is obstructing.
  2. Legal: Hugh Beckwith moved that the Board move into Executive Session to discuss legal affairs.  Ray MacKay seconded.  Motion carried.  Board went into Executive Session at 9:05 a.m.  At 9:22 a.m. the Board returned to regular session.  Ray MacKay made a motion that the Board approves execution of a document related to an ongoing legal matter.  Bill Parker seconded.  Motion passed.  Then at 9:24 a.m., Hugh moved that the Board return to Executive Session with Virgil Reid seconding.  Motion passed and Board reconvened into Executive Session at 9:25 a.m.  At 10:00 a.m. the Board moved out of Executive Session into regular session.
  3. President:  Jim Meikle held discussion pertaining to contributions of the developers and the golf club with the Landowners in the payments for security.  Hugh Beckwith made motion for Board to approve the allocations of expenses from Lakeside Development, Beacon Ridge Golf and Country Club and the Association with respect to the cost of the security contract.  Betty Milligan seconded.  Motion carried.  President Meikle shared information that he had received from the President of the North side in regards to a program that is allowing that community to install pay phones at various locations at no charge.  After brief discussion by the Board members, it was decided that we would not follow through with this information because many residents have cell phones and possible vandalism of the phones.  Jim then shared information of the growth of our community by displaying maps of the properties from 1980-2006.  With growth comes a variety of issues that the Board is addressing.  He also stated that the Long Range Committee is examining the results of the survey regarding mail home delivery.  Jim then shared an article about the characteristics of functioning boards and SLW has a functioning board.
  4. Architectural Control:  Bill Parker shared information regarding the possible acquirement of property at the East Gate for future gate house.  Bill then presented a new Setback Variance Policy that will go into effect July, 2006 regarding setback violations and variances.  ARC issues were then discussed in regards to not following through on requests and meeting with the Corps of Engineers in regards to a property that has wetlands.  He stated that the Corps was very helpful to the community.
  5. Infrastructure:  Ray MacKay held a discussion on the summary of the status of infrastructure activities.  Additional street paving:  No curbing is on White Drive.    A request has been received to complete the paving there.  He is still trying to access the status of the developer deeds for paved roads.  As for the West Side Park, the proposal for the first phase of acoustical work is on this agenda.  The doors for the Community Center dumpster screening still need to be installed.  In regards to the Boat/Trailer Storage, assignment of bay numbers in Longleaf lot has slowed down and a few members have parked their unit in slots assigned to other members.  There are a number of units in the old lot that still need to be relocated.  A discussion was held in regards to boat/trailer owners attaining the key to gain entrance into the yard during the exit closure.  Ray proposed that a coded padlock be installed in the yard area with members contacting the guard gate to gain access to code for entry to storage.  If successful, perhaps we’ll keep this procedure for the storage facility.  PLEASE PARK TRAILERS/BOATS IN ASSIGNED SPOTS!  In regards to the Yard Waste Transfer site—all is going well!  The Lakeway Drive project is possibly delayed due to tropical storm proceeding our way, however, it will occur between the designated dates.  The purchase of new fire hydrants will occur which will be installed at Owens Circle (4130-4143), Anchor Point/Douglas Drive (3381-3382) and Clay Circle (3422/4289).  Moore County Public Unit will do the installation as their work load permits.  In regards to the PSL maintenance, Ray is working with the group on remedying the situation for the community.
  6. Lake and Environment:  In the absence of Mary Anne Fewkes, Jim Meikle shared information on the Lake Patrol.  Issues discussed were that there have been on/off problems on the lake; disappointing occurrences at Johnson’s Point with lots of people; people not showing up for duty in absence of Charlie Flinchum; volunteers taking abuse from community people in enforcing the boating regulations and Lake Patrol not responding to boaters interfering in the Sailing Club racing.  SFI will be taking over the security function of Johnson’s Poing on weekends and holidays.  As for the dam report, the engineer has been working completing soil tests and delivering to lab for analyzing.  The engineer stated that he did not foresee any problem in trying to possibly develop a walking trail on the dam.  The dam safety report is near completion.
  7. Recreation:  Betty Milligan asked community manager about how often we need to power wash the tennis courts.  She also noted that someone shared information of children riding scooters on the courts.  PLEASE NOTE:  READ THE RULES THAT ARE DISPLAYED AT THE COURTS—NO SCOOTERS, ROLLERSKATES, ROLLERBLADES, ETC ARE TO BE ON THE COURTS.
  8. Security:  Blaine Rowland shared information that a meeting was held with Bob Lockwood to organize the Disaster Plan committee.  They hope to have a presentation for the Board in August.  Several concerns from the community were shared:  speeding cars, work trucks stopped in blind spots, walking on various streets with speeders.  It was suggested that community members report license numbers of speeding cars.  Blaine will contact the DOT to examine Longleaf Drive with suggestions to assist in safety for the community.  Blaine then shared information in regards to a visit by him and Tony Robertson to two facilities that use Maximum Security of Charlotte and barcodes for automobiles.  The company will prepare a report for Tony and Blaine to present to the Board.  Using a new coding system, in the place of transponders, would give tighter restrictions on entrances to our community.  Other like companies will also be examined before a decision is made by the Board.

 

Topics for the General Meeting:

      Jim Meikle, President Information; Hugh Beckwith, NCWRC Update; Bill Parker, Fences; Ray MacKay, Lakeway Drive and Boat/Trailer Lot; Mary Anne Fewkes, Lake Update; Virgil Reid, Treasurer’s Report; Tony Robertson, Manager’s Comments

 

Adjournment:

      A motion by Bill Parker to adjourn the meeting was made.  Blaine Rowland seconded.  Meeting adjourned at 1:20 p.m.

 

                                                                 

                                                                              Jo Nicholas, Secretary

 

Summary of Board Action Takes:

  1. Approved the May 9, 2006 Board of Directors Work Session, May 23, 2006 Executive Session and May 23, 2006 General Membership minutes.
  2. Approved the current check register with one abstaining.
  3. Approved accepting manager’s recommendation of acoustical work.
  4. Approved execution of document related to an ongoing legal matter.
  5. Approved allocation of expenses from Lakeside Development, Beacon Ridge Golf and Country Club as well as Landowners Association with respect to the cost of security contract.