Seven Lakes West Landowners Association

Board of Directors Work Session

Tuesday, April 11, 2006

West Side Park Community Center

 

Call to Order:  President Jim Meikle called the meeting to order at 8:02 a.m.  Present:  Hugh Beckwith, Mary Anne Fewkes, Ray MacKay, Jim Meikle, Betty Milligan, Jo Nicholas, Bill Parker, Virgil Reid.  Also present:  Tony Robertson, Community Manager.  Absent:  Blaine Rowland

 

Secretary’s Report:  Secretary Jo Nicholas accepted motion from Ray MacKay  to approve March 14, 2006 minutes.  Virgil Reid seconded.  Motion carried.  A motion by Ray MacKay to approve March 19, 2006 minutes, seconded by Virgil was made.  Motion carried.  Minutes from special meeting on March 22 was made into motion by Ray MacKay and seconded by Virgil Reid with motion carried.   Acceptance of the March 28, 2006 Organizational Meeting minutes was motioned by Ray MacKay and seconded by Betty Milligan.  Motion carried.  Correspondence received by President Jim Meikle was shared.  Board members reported anticipated absences for remainder of April and May.

 

Treasurer’s Report:  Treasurer Virgil Reid moved that check register received by Board members be accepted with adjustments as presented.  Bill Parker seconded.  Motion carried.  The financial Report was tabled until the current treasurer meets with the outgoing treasurer.  The committee that is examining the maintenance of The Pinnacle and Beacon Ridge Lakeview Homes received several comments.  A meeting will be held with those involved in the near future to discuss outcomes.

 

Action Items:

 

  1. Fish Stocking: President Jim Meikle and Mary Anne Fewkes held a discussion regarding their meeting with the Lake Management Committee.  Habitats for the lake are being built.  Paul Kirst and Bud Sales requested that the Board approve $4000 for restocking fish before the warm weather.  After discussion, Virgil Reid moved that allowed spending $2000 for fish stocking from the 2006-2007 budget.  There will be no stocking in the fall. Mary Anne Fewkes seconded.  Motion carried.  Discussion was held on educating the community about lake concerns and fishing.  A suggestion by the Sports Club of catching catfish could assist in having less stress on the bass.  Mary Anne Fewkes will be attending the Sports Club meeting tonight as Board liaison.

 

  1. Board Goals: President Jim Meikle presented the Board Goals for the coming year.  Bill Parker made a motion to accept the goals with Betty Milligan seconding.  Motion carried.

 

  1. Mailboxes:  The Long Range Planning committee will be sending out a survey about landowners expressing their options for or nay regarding mail delivery.  This mailing will be included in the association’s assessment information.

 

At 10:10 a.m. the Board went into Executive Session.  At 10:20 a.m. the Board reconvened in regular session.  Virgil Reid made motion to accept Tony Robertson as full time employee rather than consultant at no additional expenses.  Betty Milligan seconded and the motion carried.

      Informational Reports

  1. Manager:  Tony Robertson shared that he attended the meeting of the Subdivision Review Board last Tuesday.  Regarding Chandler Hills on Longleaf, a request has been made by the Review Board for the engineer to report on drainage.  The Carriage Park subdivision had no problems.  A proposal for fireworks for July 4th was shared in detail by Tony.  The cost will be $8000 for a thirty (30) minute show from the dam.  $ 4000 will be taken from the Recreation budget with no additional funds coming from this budget.  Solicitation for contributions is being pursued for the remainder of the costs.  A motion was made by Bill Parker to accept the Melrose proposal (the fireworks provider) with Virgil Reid seconding.  The motion passed.  Tony shared information about the advertised position of Compliance Officer.  He will be reviewing the resumes and hopes to have employed personnel by next week.  He suggested that a magnetic sign for the truck be ordered as well as examining uniforms for the personnel.  Ray MacKay also discussed the need to hire person for the yard waste area.  Hugh Beckwith seconded.  Motion carried that authorized Tony to advertise for the position not to exceed $10/hr.  Regarding security, Tony shared that the cameras had been down due to Time Warner replacing routers which were not compatible with our cameras—they are now up and running. On Wednesday, a meeting is being held to discuss improvements to the main railroad crossing.  Tony also expressed need to have three lifeguards and asked if anyone has interest in such position to contact him.

 

  1. President:  Jim Meikle announced that the back and front gate arms have been replaced.  He also distributed the calendar of responsibilities for the Board.  A discussion was held about the new officers of the North side whom Jim will be meeting with to continue our conversations with them.

 

  1. Architectural Control:  Bill Parker stated that Accent builders have complied with the community standards.  Regarding the property on both sides of the East Gate, there is an understanding that the owner will negotiate when the need arises.

 

  1. Infrastructure:  Ray MacKay discussed the widening of Rt.211.  He attended and spoke at a DOT hearing recently about the pros and cons of the project.  DOT will begin construction in August 2009 with a 2 ½ year completion date.  Regarding the acoustics for the Community Center, several members will be visiting sites with suggested materials that may be used for our purposes.  Community members should be noting the rock drainage system installed near mail house.  Ray also noted that the yard waste transfer site is going great.  First grinding will be requested this week.  A permanent Yard attendant is needed.  Ray also briefly reviewed the highlights of his monthly report to the Board.

 

  1. Lake and Environment:  Mary Anne Fewkes shared several items for the Board’s review.  She contributed information she gathered on the NC Wildlife Commission.  A committee was formed last year and Hugh Beckwith is the chair of that committee.   Sand has been ordered for and delivered to Johnson Point.  A swim float for Johnson Point will be delivered within the next two weeks.  Charlie Flincham will work with volunteers to assemble float and place in water as well as assemble a new ladder for the float.  The Lake Patrol in is the process of being reorganized with a meeting being scheduled for April 21st.  Mary Anne attended the Lake Management Committee where they requested landowners be made aware that weed killers are not to be put in the lake.  Natural habitat for fish is important.  Diquat will not be pursued this year unless a resident is unable to move their boat from the overgrowth of weeds.  Water quality readings and dam readings will be done this week by Paul Kirst.

 

  1. Recreation:  Betty Milligan shared the HUGE success of another outstanding community event—the Easter Egg Hunt—that was held this past Sunday.  Betty also shared that the areas for shuffleboard as well as horseshoes has been laid out and awaiting a proposal for contractor to complete.  A sailing course information night will be held on April 21 from 7-8:00 p.m. at WSPCC for anyone interested in having their youths—ages 10-14—participate.  The plaque recognizing the playground installers has been displayed.  Betty then presented the “Pool Party Rules”.  After discussion, Betty moved to accept with adjustments with Bill Parker seconding.  Motion carried.  Betty also shared beautification that has occurred along the mall area with new trees as well as summer flowers being planted at the community center.

 

Topics for April 25 General Meeting:  Jim Meikle, Board Goals; Virgil Reid, budget overview; Tony Robertson, managers report; Betty Milligan, recreation activities; Hugh Beckwith, NC Wildlife Resources update; Ray MacKay, project updates; Mary Anne Fewkes, Boat Patrol/ Diquat; Bill Parker, Colter’s Corner

 

Adjournment:  The meeting was adjourned at 1:48 p.m.

Jo Nicholas, Secretary

 

Summary of Board Actions Taken:

  1. Approved the March 14, March 19, March 22, and March 28 minutes.
  2. Approved the current check register as presented with adjustments.
  3. Approved allowing expenditure of $2000 for fish stocking.
  4. Approved 2006-2007 Board Goals.
  5. Approved community manager’s position to be full time employee rather than consultant with no additional expenses.
  6. Approved accepting Melrose fireworks proposal.
  7. Authorized Tony Robertson to advertise for position for yard waste coverage.